Presenting on the spot

If I had to put a number to it, I'd say that 90% of my participants get put on the spot to present. And they don't like it.

You know what I'm talking about. You're sitting at your desk, embroiled in your work, enjoying your hot cup of House Blend, and your manager accosts you with: "I need you to pop into the Board meeting in 10 minutes and give 'em an update on Project X."

This is inherently pressure-filled; even worse for someone who doesn't like public speaking to start.

But take heart: there is a way to come off like a pro, even when you're caught off guard. Here's what you do:

1. Grab an index card or scrap piece of paper. Something not-too-unsightly.
2. Write down three points you want to make. The shorter the better. 
3. Bullet-point a quick, brief intro and a short closing. The shorter the better. 

This is an old Ben Franklin technique. "Open with humor, end with heart, and make three points in-between." The heart/humor options are interchangeable; what this means is be sincere and earnest, make your three points, then get outta there.

Use this technique even if you're called out in a meeting: "Hey, Dave, tell us what's going on with your project." (No one told you you'd have to present in this meeting.) Say, "Give me just a second," then collect your thoughts and make a quick list -- bullets are fine -- and then go. You'll sound more polished and professional.